Vehicle Clearance Certificate

Steps, requirements, and information about applying for a Vehicle Clearance Certificate

Note: When traveling to South Africa via Namibia–South Africa border posts, no clearance certificate is needed. However, clearance is required when traveling to Botswana, Angola, Zimbabwe, or Zambia.

Vehicle Clearance Certificate: Phase 1
  • Car registration certificate (SARPCCO clearance SAD500 if from outside Namibia)
  • You must have your vehicle with you
  • Fill in the vehicle and owner's identification form
  • Officer in charge will inspect the vehicle
  • Processing duration: 3 to 4 working days
  • Services available at Windhoek Police Station Phase 1 and Wanaheda Police Station
Vehicle Clearance Certificate: Phase 2
  • Bring both the copy and original of your car registration certificate
  • Pay a fee of N$ 100.00 (Cash only)
  • Must include your original ID, Driver’s Licence, or Passport
  • You can apply in regions countrywide (e.g., Oshakati, Opuwo, etc.)
  • State your destination country when traveling across borders
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  • Know your car's details: colour, registration number, engine capacity, model, etc.
  • Certificate is issued within 3 to 4 days
  • Valid for 90 days. After expiry, a re-inspection will be done for re-issuance
  • If vehicle details don't match, you'll need to restart from Phase 1

Certificate of Conduct

Documents required and important information for applying for a Certificate of Conduct

Required Documents & Application Process
  • Copy of ID, Passport or Birth Certificate
  • NAD 100.00 application fee
  • An application can be made at the nearest Police Station in your area.
  • The Certificate must be collected by the applicant at the station where the application was made.
  • Fingerprints are taken and sent to the Namibian Police Criminal Record Bureau (N.P.C.R.B) where they are processed and a certificate is issued and returned to the relevant station.
  • Fingerprint evidence is crucial in criminal investigations as fingerprints are unique and unchanging.
  • Finger marks can link crimes or place a suspect at a crime scene.
Additional Information & Contact Details
  • Fingerprinting also helps identify victims after disasters like cyclones or bombings.
  • The usual waiting period for a certificate is about two (2) weeks due to verification processes.
  • Enquiries after one (1) week can be made at the police station where the application was submitted, not directly at N.P.C.R.B.
  • For expedited processing, include an official letter from the institution requiring the certificate explaining the urgency.
  • "Be a law-abiding citizen, report all criminal activities to the Police"
  • Emergency number: Dial 10111
Contact Details:

Windhoek Police Station

Cnr of Banhfoff street and Independence Avenue or any nearest Police Station.

Tel: +264 61 209 4215

Tel: +264 61 220380 or 10111

Application for Firearm License

Details on applying, categories, inheritance, and prices remain accurate.

New / First application from dealers
  • Copy of applicant's ID
  • Pol 151
  • Revenue stamp of N$50‑00 for each application
  • Proof of Safe (receipt or inspection by Police officer)
  • Two passport photos
  • Purchase receipt of firearm from dealer
  • Original application (Pol 563) signed by dealer
Application for a second hand firearm sold privately
  • Copy of applicant's ID
  • Pol 151
  • Revenue stamp of N$50‑00 for each application
  • Proof of Safe (receipt or inspection by Police officer)
  • Two passport photos
  • Statement from current licence holder confirming sale, plus copies of ID & licence
Second or more application
  • Copy of applicant's ID
  • Pol 151 – only if grounds to believe applicant committed/was convicted of schedule 1 offences after last licence
  • Revenue stamp of N$50‑00 for each application
  • Proof of Safe (receipt or inspection by Police officer)
  • Copies of all licences possessed
Additional Categories
  • Collecting Hunters, Sportspersons & Security Companies – N$100 Certificate + N$25 per licence
  • Dealers (New/Duplicate/Temporary) – N$250
  • Duplicate private/individual licences (lost/misplaced/damaged) – N$25 per licence
Contact Details

Ministry of Home Affairs & Immigration
Cohen Building, Casino Street
2nd Floor, East
Tel: +26461‑2094389 or 2094390

Inheritance or Heirloom
  • Copy of applicant's ID
  • Pol 151
  • Revenue stamp of N$50‑00 for each application
  • Proof of Safe (receipt or inspection by Police officer)
  • Two passport photos
  • Copy of deceased ID
  • Copy of licence(s)
  • Copy of Death certificate
  • Letter of executor or last will
  • Statement from spouse/surviving or three relatives with their ID numbers
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  • Or: Copy of ID + licence(s) + statement from licence holder that they intend to give such firearm to applicant.
Import and Export Permits

Applications for firearms from foreign countries are processed first and imported once licensed in Namibia.

Authorization to poseSSess a firearm

Visa must be valid for at least four months.

  1. Purchase receipt from dealer or licence from country of origin
  2. Proof of safe + statement from Police officer
  3. Valid passport with visa page
  4. No revenue stamp, passport photos or VAT
Firearms bought in a foreign country
  • Copy of applicant's ID
  • Pol 151
  • Revenue stamp of N$50‑00 for each application
  • Proof of Safe (receipt or inspection by Police officer)
  • Two passport photos
  • Valuation from two dealers
  • Proof of purchase
  • Dealer details, date stamp & signature on page 2 of Pol 563
  • Original forms only
Completion of Application Forms (Pol 563)

Page 2 d) – Business address can be employment, farming, unemployed or pensioner.
Page 3 g) – Trade/profession should reflect the applicant’s position, not “businessman/self-employed”.